March 3, 2020
I recently started commenting on a post about someone thinking day of coordinators don’t have to do that much work.
I think, just to give you an example of what the start of a wedding day looks like, I’ll begin doing the same here:
+ Arrive and check in with bride, groom and venue.
+ Confirm which vendors are there and if they’re in the proper location
+ Problem solve if needed (no flower girl basket, gals drank all the juice for the bar in their mimosas this am, DJ running late)
+ Check in on bride(s) + groom(s) and get them anything they might need.
+ Ensure all decor is set up in its proper location and looks good.
+ Greet the DJ and Caterer who have just arrived. Both need to know where their closest outlets are, sinks + trash cans.
+ Officiant just showed up, discuss their positioning and where they’d like to sign the license after.
+ Photographer arrived, guide them to the couple. They ask where the florist is for flowers for detail shots, they also want an invitation to take pictures of. You don’t have one on hand, so your coordinator is running around trying to find a family member that has one.
+ The napkins are blowing off the tables, try to replace them and cross fingers it works.
+ Caterer is asking if they are responsible for pouring champagne, and when will that be done.
+ That reminds you to check in when the bartender is going to arrive, and confirm they will have champagne chilling right away.
+ Go tell the groom and his guys that they have 10 minutes till line up.
+ Confirm the flower girl petals are with the gals, if they’re not, track down the florist.
+ Tell the girls they’re lining up in 5 minutes.
+ Confirm the DJ has the processional + recessional songs ready.
+ Gather your immediate family that needs to be ushered down and get them ready to walk.
+ Confirm your officiant is ready to walk.
+ Get the guys, one is missing. Find him!
+ Get the guys + gals together and make sure everyone has their bouquets + the rings.
+ Try to keep everyone in line + get the little kids ready to walk and listen too.
+ Cue DJ, Have immediate family walk.
The point is, you may not even know what every single responsibility of a day of coordinator is. You don’t need to. That’s the joy of hiring a professional and letting them DO THEIR JOB. Just like you have NO IDEA how much set up/work the caterer is doing or when they need to arrive or leave. You just listen to them, because they’ve got this. Same goes for your coordinator.